Date: February 5, 2020
As residency interview season approaches Match Day, programs around the country will begin creating their program-specific Rank Order Lists (RoLs) in the National Residency Matching Program NRMP R3 system. This is the final task that programs must complete before finding out which candidates will join their programs on Match Day on March 20th, 2020!
After months of reviewing applications, inviting candidates to interview and holding several interview days, program leadership and other recruitment team members rank applicants from #1 (most preferred) to #x (least preferred). Programs may rank up to the number of applicants they have interviewed, but also have the option to designate some candidates as do not rank (DNR). Applicants rank the programs where they interviewed and may exclude those where they do not intend to rank. These choices go into NRMP’s R3 matching system (other than the do not ranks), and the matching algorithm matches candidates and programs.
There are numerous protocols, procedures, and certifications to ensure that rank order lists are composed and submitted correctly. This blog posts outlines these important guidelines.
These match calendar dates cannot be missed! Please note that deadlines listed occur at different times of day. They are reported by the NRMP in eastern standard time (EST).
January 15th, 2020, 12:00pm EST: NRMP R3 Ranking System opens for both Programs and Applicants
January 31st, 2020, 11:59pm EST: Quota change deadline for residency programs
February 26th, 2020, 9:00pm EST: Rank Order List (ROL) Certification Deadline
March 16th, 2020, 11:00am EST: Match Week Begins
March 19th, 2020, 11:00am EST: Supplemental Offer Acceptance Program (SOAP) Concludes
March 20th, 2020, 12:00pm EST: Match Day!
July 1st, 2020: TRAINING PROGRAMS BEGIN!
The NRMP has educational materials throughout their website, including an annual webinar that is recorded for easy access. In addition, the NRMP may be contacted directly at firstname.lastname@example.org or via phone at 866-653-NRMP (6767).
The first thing to do is log into your NRMP account and set up your program for the match. Here’s how:
IMPORTANT: Your Program Director (PD) must electronically sign the NRMP rank participation agreement to register for the match each year. Program Coordinators (PCs) may view a program’s registration status in the NRMP R3 system, but only PD’s can register and accept the match agreement.
Note: If your program is brand new, your IO or PD will receive a token from the NRMP to create a username and password. Your GME office may also view and assist with this information.
Note: If your program is not active and should be, please contact your IO (likely in your GME Office) or the NRMP directly.
Note: If a candidate cannot be found, please 1) ensure their ID number is correct and 2) that they are registered for the match. As a reminder, ERAS and NRMP are separate organizations and candidates are required to register for both separately. A follow-up email to affected candidates may be helpful.
Regardless of the chosen method, data must be filled out as Rank Number, ID Number (AAMC, NRMP or USMLE ID) in consecutive rows. Examples:
The NRMP requires each element to be separated by a comma and only one rank per line is permitted.
Steps for exporting/importing from Thalamus:
Steps for exporting/importing from ERAS:
Note: There is no maximum number of candidates that may be ranked on your rank order list.
Note 2: If there is a candidate you do not want to rank, DO NOT add them to the NRMP R3 System. There is no official ‘Do Not Rank (DNR)’ status in the NRMP R3 system.
Rank lists may be edited at any time prior to the certification deadline on Wednesday, February 26th at 9:00pm EST. However, the list must be re-certified by your PD (or IO) using the steps above after any edits. Because of this, rank lists may be certified more than once.
Section 3.1 of the NRMP Match Guidelines is known as the “All-In” policy. The policy requires that programs participating in the NRMP match fill all of their positions WITHIN the NRMP Match. Positions can be filed outside the match only after the conclusion of SOAP.
All-in policy changes must also be submitted in writing to the NRMP.,
And there you have it – all the steps to building your program’s rank order list! As our team in Nashville always says… Happy Matching, Y’all!
In subsequent blogs, we’ll discuss committee rank meetings, the match algorithm and other strategies for optimizing candidate selection.
Thalamus streamlines the residency interview process all the way through Match Day. Our software helps you build your program’s rank list, export the file and upload it directly into the NRMP R3 system! It’s an end-to-end solution for your entire interview and match season! Contact us or request a demo to learn more.
Team Thalamus is a grassroots collaboration of applicants (past and present), program directors, program coordinators and other GME leadership who wish to share our collective journeys through managing and participating in years of residency application cycles. While we offer a byline to all of our contributors, many wish to write under a pen name, which we have collectively defined as Team Thalamus. Becoming a physician is a long and winding road, filled with sacrifice, dedication, complexity and uncertainty and our team is her to help!
Thalamus is the premier cloud-based interview management platform designed specifically for application to Graduate Medical Education training programs. We are the experts in the residency and fellowship application processes. Learn more about Thalamus.
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