Thalamus Core enables you to run a more equitable and productive GME recruitment season with workflow automation supported by data driven insights, it's more than just a scheduling system.

Thalamus’ core scheduling software provides comprehensive interview management that allows programs to manage their entire recruitment process using our real-time scheduling system – both online and mobile. Program Coordinators get more time back for interacting with applicants and program leadership. Applicants can self-schedule, instantaneously confirm interview dates and take full control of their schedules.

Trusted by over 2500+ programs in over 200+ Academic Institutions

Core Feature

Advanced Scheduling

Thalamus’ patented schedule management is ideal for residency and fellowship programs of any size to optimize their scheduling. Manage multiple rounds of interviews for each applicant, including hybrid interviewing and second looks, and any number of social events, gatherings, or happy hours. Configure tracks and tiers for positions to get your desired candidate mix for any interview event in support of your recruitment and DEI goals, all displayed on a single, centralized, calendar and dashboard for streamlined interview season management.

  • Integrates with ERAS, SF Match and other application systems.
  • Enhanced algorithm to schedule by tracks and tiers.
  • Customizable lockout dates and manual scheduling allow full control.
  • Email notifications and activity log provide instant scheduling updates.
  • Mobile app for candidates ensures immediate responses.

Core Feature

Waitlist Management

Thalamus offers the most intelligent and adaptable waitlist management. Create ordered or pooled waitlists to ensure optimal accessibility to fill any positions and maximize completed interviews.

  • Organize waitlists and prioritize candidate permissions.
  • Automatic management of candidate response times.
  • Choose selected candidates or open the waitlist to all.
  • Private events ensure only preferred candidates fill available positions.
  • Mobile app for candidates ensures immediate responses.

Core Feature

Facesheets & Print Pages

Thalamus’ reports mean never having to build another document in Excel or PowerPoint. Instantaneous document creation means generating customizable photo rosters in seconds.

  • Customize interview day reports, face sheets and baseball cards.
  • Incorporate ERAS and SF Match data with interview information.
  • Include candidate photos, while blinding information as needed.
  • Photo rosters and cover pages help visualize key candidate information.
  • Never manually type an attendance sheet ever again.

Core Feature

Scoring & Ranking

Thalamus provides configurable scoring algorithms and notes providing streamlined options for faculty to evaluate candidates. Promote holistic review and comprehensive evaluation to ensure fairness, optimize multiple rank lists, and support top candidate matches.

  • Create scoring algorithms to measure candidate desirability and fit.
  • Store faculty evaluations in one centralized location.
  • Streamline scoring workflow and minimize paper scoresheets.
  • Rank list slide sorter view with drag and drop reordering.
  • Easy export that integrates with the NRMP R3 system.

Core Feature

Itinerary Builder

Build individual applicant and faculty schedules specific to a program’s interview day agenda. Combine the power of Thalamus’ advanced scheduler with the itinerary builder for complete management of all interview day scheduling. Plan well in advance to ensure program coordinators can focus on the applicant experience and supporting faculty and leadership during interview days.

  • Organize events by candidates, interviewer or location.
  • See faculty availability dates and times to streamline scheduling.
  • Create custom sessions to match your interview process.
  • Print individual and group schedules for candidates and faculty.
  • Leverage our scoring for full interview season management.

Core Feature

Data & Reporting

Thalamus provides sophisticated data and analytics tools to assist programs in streamlining their interview season. Never build another report by hand so you can work smarter, not harder.

  • Instantly create standard reports for GME tracking and oversight.
  • Dashboards and status bars track key data metrics.
  • Single click report generation standardizes data for ease of use.
  • Basic and advanced custom filters simplify data management.
  • Annual data archiving to track recruitment outcomes.
Thalamus is used by the top residency and fellowship programs at leading academic medical centers and hospital systems.
0 +
2500 +
Residency & Fellowship
2 M+
90 %+
Applicants use

Rated #1 by applicants & programs

"Thalamus has truly turned our hectic recruitment season into a joy! We are able to focus more on ensuring we show each applicant why Duke is the place for them, rather than spending it hand-scheduling each applicant. It promotes fairness, effectiveness, and most importantly, efficiency! We will never look back on what we had prior to Thalamus!"

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Jordan Toole
Program Coordinator
Obstetrics & Gynecology
Duke University Medical Center

"I cannot imagine going through interview season without Thalamus! With a program as large as ours, having an online scheduling system in which applicants can schedule and edit their interview dates, allows me the time to manage all the other processes involved with interview season. We conducted over 260 applicant interviews this year; our highest volume year ever! This would not have been possible without Thalamus! Every program needs Thalamus!"

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Mary Beth Gresham C-TAGME
Residency Program Coordinator
Department of Anesthesiology
University of Arkansas for Medical Sciences

"I recently completed my fifth interview season using Thalamus. I no longer spend countless hours on the phone or email scheduling and rescheduling interviews. Thalamus gives the applicant the control and flexibility to schedule their interview based on their availability, all the while, freeing me up to create the best interview experience possible!"

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Jackie Reyes
Residency Program Manager
Anesthesiology Residency Administration
Jackson Memorial Medical Center