Automated Itinerary Wizard™

Thalamus Itinerary Wizard™ reduces the Program Coordinator’s scheduling workload by streamlining and automating the creation of faculty and applicant interview schedules, including generating virtual interview links. Coordinators use the step-by-step wizard to plan and generate all sessions for the interview day; incorporating faculty availability, applicant and program preferences, and the ability to create 1 on 1, panel or group meetings, all in just minutes.

Trusted by over 2500+ programs in over 200+ Academic Institutions


Streamlined Itinerary Creation

Thalamus’ Itinerary Wizard™ is the perfect tool for program coordinators and administrators building interview day schedules. Instantly create applicant and interviewer itineraries rather than wrestle with spreadsheets and formulas, so time can be focused on organizing an optimal interview day experience whether virtual or in-person.

  • Create and define applicant groups.
  • Schedule outline events including orientation, tours and more.
  • Set length, number and types of interviews per applicant.
  • Assign faculty interviewers, groups and/or panels.
  • Review your results and publish schedules to all.


Faculty/Applicant Assignments

Assigning faculty and applicants is an art form for any coordinator or administrator. Enhance established processes to create rules for matching or avoiding pairing of faculty interviewers, groups or panels with applicants based on clinical or other preferences. Have faculty stuck in clinic or the OR? Make last minute changes to accommodate any situation and automatically update schedules.

  • Prefer, avoid or force assignments with ease.
  • Dynamically make adjustments as needed, and at any time.
  • Tailor applicant interview experiences and maximize outcomes.
  • Customize preferences while maintaining control.
  • Algorithm driven to optimize schedule creation.


Schedule Templates

Once a schedule is built, create subsequent interview day itineraries with ease using customized, savable templates. Easily replicate itinerary structures, preferences and more at the click of a button, and then run the itinerary wizard again for an even more streamlined scheduling experience.

  • Duplicate any interview schedule, no matter how complex or sophisticated.
  • Apply to any and all interview days.
  • Multiple templates allow for unlimited possibilities.
  • Avoid the need for manual assignment.
  • Work smarter, not harder.
Thalamus is used by the top residency and fellowship programs at leading academic medical centers and hospital systems.
0 +
2500 +
Residency & Fellowship
2 M+
90 %+
Applicants use

Rated #1 by applicants & programs

"Thalamus has truly turned our hectic recruitment season into a joy! We are able to focus more on ensuring we show each applicant why Duke is the place for them, rather than spending it hand-scheduling each applicant. It promotes fairness, effectiveness, and most importantly, efficiency! We will never look back on what we had prior to Thalamus!"

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Jordan Toole
Program Coordinator
Obstetrics & Gynecology
Duke University Medical Center

"I cannot imagine going through interview season without Thalamus! With a program as large as ours, having an online scheduling system in which applicants can schedule and edit their interview dates, allows me the time to manage all the other processes involved with interview season. We conducted over 260 applicant interviews this year; our highest volume year ever! This would not have been possible without Thalamus! Every program needs Thalamus!"

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Mary Beth Gresham C-TAGME
Residency Program Coordinator
Department of Anesthesiology
University of Arkansas for Medical Sciences

"I recently completed my fifth interview season using Thalamus. I no longer spend countless hours on the phone or email scheduling and rescheduling interviews. Thalamus gives the applicant the control and flexibility to schedule their interview based on their availability, all the while, freeing me up to create the best interview experience possible!"

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Jackie Reyes
Residency Program Manager
Anesthesiology Residency Administration
Jackson Memorial Medical Center